Workplace Experience Coordinator
Workplace Experience Coordinator
Location: Tartu, Estonia
Position Type: Part-time (20 hours per week)
Monday to Friday from 9.30-13.30 on-site
Location: Väike-Turu 8, City Centre, Tartu
Summary: We are looking for an Workplace Experience Coordinator who will help keep our Tartu office running smoothly and make it an enjoyable, safe and welcoming place to work.
This role combines two meaningful areas — work environment and occupational health & employee well-being — offering variety, impact, and a sense of purpose every day. Your work will directly influence/impact the well-being and daily experience of more than 70 team members across the company. You’ll be joining an international organization and playing a key role in keeping our local office efficient, functional, and full of good energy.
We'll be reaching out directly to candidates whose CVs stand out to us. The application process includes several stages, including a written take-home assignment.
Your Main Areas of Responsibility
🏢 Work Environment & Office Operations
- Keep the office organized, well-stocked and running efficiently.
- Manage ordering of office supplies, snacks and services.
- Oversee repairs, furniture and workspace arrangements.
- Coordinate weekly food and drink deliveries and support event catering when needed.
- Organizing quarterly office events and helping to coordinate yearly company events.
- Ensure a comfortable, safe, clean and inspiring workspace for everyone.
💚 Occupational Health & Safety
- Promote ergonomic practices, ensure clean and comfortable work setups.
- Oversee occupational health documentation, risk analyses, and safety training.
- Ensure compliance with safety regulations and fire safety protocols.
- Foster a culture of well-being and safety throughout the office.
What We’re Looking For
- An impactful and engaging person who manages their time well and can set clear priorities. Although this is a part-time role, we hope you will be fully present and dedicated during the hours you are with us, contributing your focus, energy and commitment to our office and our people.
- A self-motivated person.
- Prior experience in administrative or office management.
- Excellent communication skills in both written and spoken Estonian and English, with the ability to ensure your messages are clear and well understood.
- Strong computer and digital skills, with the ability to learn new tools easily.
- A strong sense of responsibility, organization and initiative.
- A creative and imaginative person who finds solutions and thinks beyond the obvious.
You’ll Be a Great Fit If You
- Have high standards for a tidy, functional, and welcoming workspace.
- Pay attention to detail and enjoy improving how things work.
- Are proactive, curious, and always looking for better solutions for the company and its employees.
- Thrive in a dynamic, international environment where adaptability is key.
- Value teamwork, open communication and creating positive daily experiences for others.
- Feel comfortable interacting with different people and handling day-to-day challenges with a positive attitude.
What We Offer
- A chance to make a visible impact on employee well-being and the overall workplace culture.
- A flexible part-time schedule with a competitive salary and a solid benefits package (Stebby, Christmas holiday, internet allowance, etc.) ideal for combining with studies or other commitments.
- Opportunities to learn about office management, employee well-being, and workplace safety standards.
- Company events, shared traditions, and small daily perks that make work enjoyable.
About Raintree Systems​
Raintree is the preeminent platform for enterprise and mid-sized therapy provider organizations. Our award-winning solutions in patient engagement and communications, clinical documentation, revenue cycle management (RCM), and business intelligence are tailored to the needs of physical therapy, occupational therapy, speech therapy, and ABA practices across all treatment settings.
Our Core Values
We put our Clients First - We are Open and Honest - We are Disciplined, Yet Flexible
We love to Solve Problems - We are Committed to Greatness - We are a High Performance Team
Raintree Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.